How to ☝️ Pull Data from Multiple Worksheets in Excel 

To pull data from multiple worksheets in Excel, first click on the cell where you want the result, then type the formula =Sheet1C3+Sheet2!C3+Sheet3!C3 in the Formula bar, press Enter, and drag the cell down to copy the formula into the following cells.

Let’s go through the process step by step to help you understand it in greater detail!

3 Methods to Pull Data from Multiple Worksheets in Excel 

Below, we provide three distinct approaches to this task. Choose the method that works best for you.

Method 1: Pulling Data Using a Formula

Difficulty: Beginner
Time Estimate: 2 minutes

1. Go to the primary worksheet where you need the data gathered together.

2. Click on the cell where you want to show the result.

3. In the Formula bar, enter the formula =Monday!C3+Tuesday!C3+Wednesday!C3, where C3 is the cell with the information you need to collect on each worksheet, and Monday/Tuesday/Wednesday are the names of your worksheets with this data.

Pulling Data Using a Formula

4. Press the Enter key on your keyboard.

5. Right-click on this cell and drag it downward so it copies the formula into the remaining cells.

Pulling Data

Easy-peasy! Just like that, you’ve summarized all of your data from each worksheet in one place.

Method 2: Pulling Data Using a VBA Code 

Difficulty: Advanced
Time Estimate: 6 minutes

1. Navigate to the View tab.

2. Click on the Macros option.

3. Pick View Macros.

Pulling Data Using a VBA Code

4. Under Macro name, type a name for the macro you will create.

5. Click Create.

Macro name

6. Enter this code in the Module:

Sub Profit()

Dim I As Long

Dim xRg As Range

On Error Resume Next

Worksheets.Add Sheets(1)

ActiveSheet.Name = “Combined”

For I = 2 To Sheets.Count

        Set xRg = Sheets(1).UsedRange

        If I > 2 Then

           Set xRg = Sheets(1).Cells(xRg.Rows.Count + 1, 1)

        End If

        Sheets(I).Activate

        ActiveSheet.UsedRange.Copy xRg

    Next

End Sub

Code in the Module

7. Go to the Run tab.

8. Select Run Sub/UserForm.

Run SubUserForm

A new worksheet with all the data will now be added to your Excel document.

Data in Excel

To summarize everything and create a single table with all of the data, use the procedure above to get the result.

The data

And there you go!

Method 3: Pulling Data Using the Consolidate Function

Difficulty: Beginner
Time Estimate: 5 minutes

1. Click the cell in which the retrieved data should be pasted.

2. Go to the Data menu.

3. Select the Consolidate option.

Pulling Data Using the Consolidate Function

4. In the Consolidate dialog box, navigate to the Reference section.

5. Select the range of the data you need.

6. Hit the Add button.

Consolidate dialog box

7. Go to the second worksheet.

8. Select the new reference.

9. Click the Add button again.

Consolidate box

10. Finally, navigate to the last worksheet.

11. Highlight the data under Reference.

12. Click the Add button again.

13. Press OK.

Consolidate

Voila! The data from all three worksheets has been consolidated onto the first worksheet.

The data

Pulling Data from Multiple Worksheets in Excel FAQs

We’ve compiled a list of solutions to some of the most frequently asked questions about pulling the data from several worksheets in Excel.

What Are the Practical Aspects of Pulling Data from Multiple Worksheets in Excel?

When it comes to managing data in Excel, one of the most important skills you can learn is how to pull data from multiple worksheets. This can be a lifesaver when you need to consolidate information from multiple sources into one place. The advantages of this function include:

  • More Organized and Summarized Data: Summarize your data in a single sheet using the techniques outlined above. It may also be more convenient for you to view the data in one place rather than shifting from one worksheet to another.
  • Avoid Mistakes: Prevent errors that may occur when you manually summarize data.

Is There a Limit to How Many Worksheets I Can Pull Data From?

No, there is no limit to how many worksheets you can pull data from. However, keep in mind that each additional worksheet will add to the processing time required to retrieve the data. As such, it is generally best to limit the number of worksheets to those that are necessary.

How to Summarize All Values in the Table

We are confident that after following the step-by-step process above, you will be able to obtain all values from all tables. However, you may still wish to compute the total of all the numbers, not just list them.

The solution here is easy. Click on the cell where you want to show the total value then type in the Formula bar =SUM(E3:E6), where E3:E6 is the range with your values, and press Enter

How to Summarize All Values in the Table

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Daniel Smith
Daniel Smith
Daniel Smith is an Excel and automation consultant with a passion for technology, data, AI, and machine learning. Daniel loves to learn about new technologies and how they can be applied to solve complex problems. He is also a big fan of productivity hacks and enjoys finding ways to automate tasks to make organizations more efficient.
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