Make silent auction record-keeping simple with our free Silent Auction Receipt Template.
Compatible with Google Sheets, Excel, Word, Google Docs, and PDF, it’s easy to edit and ensures accurate tracking of bidders, items, and payments.
Explore more of our free, fully customizable receipt templates to suit every fundraising event.
What Is a Silent Auction Receipt Template?
A silent auction receipt template is a pre-formatted document used to provide proof of purchase to winning bidders at silent auction events.
This template streamlines the checkout process at fundraising events and provides both the organization and the bidder with official documentation for tax purposes and record-keeping.
Download Spreadsheet Daddy’s Free Silent Auction Receipt Template
Our Silent Auction Receipt Template provides a professional format for documenting winning bids and payments at your fundraising event.
What’s included
- Comprehensive organizational and donor details: Dedicated input fields capture essential information, including company name, email, address, phone number, recipient name, email, address, phone number, receipt date, receipt number, and payment method, ensuring complete record-keeping for every silent auction transaction.
- Itemized auction item table: A structured table with four columns (Description, Quantity, Unit Cost, Amount) allows detailed documentation of all auction items, with each row calculating the extended amount based on the entered quantity and unit cost.
- Automated financial calculations: Built-in calculation fields automatically compute the subtotal from all line items, apply the designated tax rate percentage, calculate tax amount, and display the total amount due, eliminating manual math errors and streamlining the payment reconciliation process.
- Flexible notes section: A dedicated notes field provides space to record special instructions, payment terms, item pickup details, donation acknowledgments, or any additional information relevant to the auction transaction.
You can add or remove columns to track the specific information that matters most for your auction.
Use the links below to select and download a free silent auction receipt template in the format that works best for you:
How to Use Our Silent Auction Receipt Template
1. Access this silent auction receipt template and download it in Excel, Word, or PDF, or use Google Sheets/Docs to customize it.
2. Enter your company information at the top, including your company name, email, address, phone number, and logo.
3. Complete the “Bill To” section with the bidder’s details, along with the receipt date, receipt number, and payment method.
4. List the auction items provided, including quantity and price for each. The template will automatically calculate the line totals.
5. Add any applicable tax rate. The template will calculate the subtotal, tax amount, and total due.
6. Use the Notes section for any important details, such as special instructions or item descriptions.
