Planning a trip is exciting, but keeping track of flights, hotel bookings, activities, and travel details can get overwhelming fast.
Instead of juggling paper notes or complex travel apps, a simple Google Sheets itinerary can keep everything organized and stress-free.
Whether you’re planning a family vacation, a business trip, or a multi-city adventure, the right template will help you stay on top of your schedule, budget, and packing list.
Below are the best free Google Sheets itinerary templates for 2025. They are easy to customize, simple to share, and accessible from anywhere you go.
Why These Itinerary Templates Made the List: Our Criteria & Methodology
We tested dozens of free Google Sheets itinerary templates and picked the ones that actually make planning simpler. Here is what we looked for:
- Easy to Use: You should be able to open the sheet and start planning your trip right away without advanced spreadsheet skills.
- Complete but Not Cluttered: The best templates track flights, accommodations, daily activities, transportation, budgets, and packing lists without feeling overwhelming.
- Flexible for Any Type of Trip: Each template can adapt to family vacations, solo getaways, business trips, or multi-country adventures.
- Visually Clear: Color coding, clean layouts, and organized sections make it easy to scan details at a glance.
- Helpful Extras: Features like budget tracking, countdowns, and packing checklists help you manage logistics and expenses in one place.
- Accessible Layout: Templates that keep information clear and reduce cognitive load are especially helpful for long or complex trips..
Only the templates that met all these criteria and provided real practical value made it onto this list.
What Are the Key Components of an Itinerary Template?
The strongest Google Sheets itinerary templates usually include:
- Trip Overview: Destination(s), travel dates, purpose of the trip, and traveler information.
- Daily Schedule: Activities, times, and locations broken down by day.
- Accommodation Details: Hotel names, check-in and check-out dates, addresses, and confirmation numbers.
- Transportation Info: Flights, car rentals, train times, and route details.
- Packing Checklist: Organized by category to make sure you don’t forget anything.
- Budget Tracker: Estimated vs. actual expenses for lodging, food, transportation, and entertainment.
- Notes Section: Space for reservation codes, reminders, or special instructions.
These elements turn a simple spreadsheet into a reliable travel command center you can update from anywhere.
9 Best Free Itinerary Templates for Google Sheets
These templates stand out for their clean structure and practical travel features. They make it easy to plan every part of your trip in one place and are all free to download and edit.
1. Day by Day Travel Itinerary
Designed by Spreadsheet Point
This template organizes your trip one day at a time. Each day gets its own color-coded section with space for times, locations, activities, meals, and notes.
It’s ideal for planning up to 5 days in detail so you can map out what’s happening and when, without missing anything.
2. Business Travel Itinerary Template
Designed by TheGooDocs
Tailored for work trips, this one keeps all business travel details in one place.
It includes employee info, flight schedules, hotel bookings, car rentals, meeting times, and even emergency contacts.
Ideal for professionals or teams who need every detail accessible during travel.
3. Vacation Itinerary Template
Designed by Template.net
This template blends day-by-day scheduling with budget tracking.
It has sections for destinations, lodging, transportation, meals, packing lists, and emergency contacts.
Perfect for travelers who want a single file that handles both planning and cost management.
4. Packing List Itinerary Template
Designed by Spreadsheet Point
If you want to avoid last-minute packing stress, this template helps.
It tracks trip details (location, dates, purpose) alongside a categorized checklist of items, organized by type and status, so you can pack confidently and not forget anything.
5. Automatic Roadtrip Planning Template
Designed by Taylor Smith
Made for long road trips, this template helps plan each driving day.
It includes columns for start and stop points, driving time, mileage, route notes, points of interest, and accommodations.
It is perfect for keeping multi-day road trips organized and manageable.
6. Travel And Vacation Itinerary Planning Template
Designed by Johnny Africa
This template combines planning with real-time budgeting.
It organizes destinations, transport details, lodging, and daily activities while automatically adding up costs in each category.
You can monitor your trip budget as you go.
7. Interview Itinerary Template
Designed by TheGooDocs
Although designed for interview scheduling, this template is helpful for coordinating busy days with multiple appointments or events.
It keeps track of times, locations, participants, and other details so everything stays on schedule.
8. Simple Travel Itinerary Template
Designed by Lido
This minimalist template uses color-coded columns to keep daily activities, transportation, and accommodations organized across multiple destinations.
It is especially useful for complex trips where you visit several places in one day.
9. 7 Days Vacation Itinerary Template
Designed by TheGooDocs
This template is perfect for a week-long getaway.
It includes space for up to four activities per day, with times, locations, and prices clearly listed.
The bright, tropical design makes vacation planning both fun and organized.
