Keep track of your nanny’s payments effortlessly with our free, easy-to-use Nanny Receipt Template.
Available in Google Sheets, Excel, Word, Google Docs, and PDF, it’s fully editable so you can log hours, rates, and payment dates accurately.
Explore our other free customizable receipt templates for a variety of household record-keeping needs.
What Is a Nanny Receipt Template?
A nanny receipt template is a pre-formatted document that nannies or childcare providers can use to provide written proof of payment for their services.
This template helps both parties maintain accurate financial records for tax purposes and ensures clear documentation of all childcare-related transactions.
Download Spreadsheet Daddy’s Free Nanny Receipt Template
Our Nanny Receipt Template provides a professional format for documenting childcare services and payments.
What’s included
- Comprehensive nanny and client details: Dedicated input fields capture essential information, including nanny name, email, address, phone number, client billing information, payment date, receipt number, and payment method, ensuring complete record-keeping for every childcare payment transaction.
- Detailed hourly service breakdown table: Eleven pre-formatted line items with four columns (Hours, Description, Rate, Amount) allow for itemized tracking of work sessions, enabling precise documentation of dates worked, number of hours, hourly rates, and individual line totals for transparent billing.
- Automated financial calculation system: Built-in computation fields automatically total all line items into a subtotal, apply configurable tax rates, calculate tax amounts, and display the final total amount due, eliminating manual math errors and ensuring accurate payment records.
- Flexible notes and documentation area: A designated notes section provides space to record exceptional circumstances, payment terms, additional services offered, reimbursements, and any other pertinent information relevant to the transaction or employment arrangement.
- Professional print-ready format: Clean, organized layout with clear section headers and structured spacing designed for easy completion, professional presentation, and efficient filing for tax documentation, payroll records, and household employment compliance.
The template includes customizable sections for service details, rates, and payment information, allowing you to add or remove columns as needed.
Use the links below to download a free blank nanny receipt template in the format that works best for you:
How to Use Our Nanny Receipt Template
1. Download this nanny receipt template in Excel, Word, or PDF, or make your own copy using Google Sheets or Google Docs.
2. Start by adding your nanny’s details at the top, including name, email, address, phone number, and logo.
3. Enter the family’s billing information, along with the payment date, receipt number, and preferred payment method.
4. List the services provided or any supplies used. Add the quantity and unit price for each item, and the template will calculate the totals for you.
5. Include any applicable tax rate. The subtotal, tax amount, and final total will update automatically.
6. Use the Notes section to include anything important, such as special arrangements, extra hours, or reminders.
