Keep track of child care payments easily with our free Child Care Receipt Template.
Available in Google Sheets, Excel, Word, Google Docs, and PDF, it’s simple to customize for recording payment amounts, dates, and parent details accurately.
Explore our full library of free receipt templates for all your childcare documentation needs.
What Is a Child Care Receipt Template?
A child care receipt template is a pre-formatted document that child care providers use to give parents proof of payment for services rendered.
This standardized template helps both providers maintain accurate financial records and parents document expenses for tax purposes, particularly for claiming the Child and Dependent Care Tax Credit.
Download Spreadsheet Daddy’s Free Child Care Receipt Template
Our Child Care Receipt Template provides a professional format for documenting payments received for childcare services.
What’s included
- Customizable business information fields: The header section includes editable placeholders for company name, email address, physical address, and phone number, allowing you to quickly brand the receipt with your childcare business details for professional documentation.
- Comprehensive client information section: The “Bill To” area provides dedicated fields for the client’s name, email address, physical address, and phone number, ensuring complete contact information is captured for every transaction and parent record.
- Receipt tracking and payment details: Key administrative fields include Receipt Number for organized record-keeping, Payment Date for chronological tracking, and Payment Method to document how payment was received (cash, check, card, etc.).
- Multi-line itemized service table: A structured table with columns for QTY (quantity), Description (service details), Unit Cost (price per unit), and Amount (line total), enabling a detailed breakdown of childcare services, whether billed by day, week, hour, or session.
- Automated calculation section with tax handling: The footer includes pre-formatted fields for Subtotal, Tax Rate, Tax Amount, and Total Amount Due, along with a Notes section for additional information and a professional “Thank you for the payment!” closing message.
You can customize the template by adding or removing columns to match your specific needs.
Use the links below to grab a free blank child care receipt template in the format that works best for you:
How to Use Our Child Care Receipt Template
1. Get this child care receipt template in Excel, Word, or PDF, or make a copy for yourself in Google Sheets or Docs.
2. At the top of the receipt, include your center’s name, email, address, phone number, and logo.
3. Complete the “Bill To” section with the parent or guardian’s information. Include the payment date, receipt number, and payment method.
4. Specify the services (e.g., daily care, activities, meals) or items supplied. Enter the quantity and price for each, and the template will automatically calculate the line totals.
5. Add any applicable tax rate. The template will automatically calculate the subtotal, tax amount, and total amount due.
6. Use the Notes section for any additional information, such as special instructions, discounts, or reminders for future payments.
