Create professional hotel receipts in minutes with our free, fully editable Hotel Receipt Template.
Designed for accuracy and convenience, it works in Excel, Word, Google Sheets, Google Docs, and PDF, letting you track every room charge, service fee, and tax effortlessly.
Browse our collection for additional free business receipt templates for all your documentation needs.
What Is a Hotel Receipt Template?
A hotel receipt template is a standardized document format used by hotels and lodging establishments to provide guests with proof of payment for their stay.
This template serves as both a business record for the hotel and a reimbursement or expense tracking document for guests.
Download Spreadsheet Daddy’s Free Hotel Receipt Template
Our Hotel Receipt Template provides a clean, professional format for documenting guest stays and charges.
What’s included
- Customizable hotel information fields: The header section includes editable placeholders for hotel name, email address, physical address, and phone number, allowing you to quickly brand the receipt with your property details for professional guest documentation.
- Comprehensive guest and payment tracking section: The “Bill To” panel captures complete guest information, including name, phone number, email, and address, alongside payment details such as payment date, receipt number, and payment method for thorough record-keeping and guest service management.
- Itemized charges table with 11 line items: A structured four-column layout (Description, Quantity, Unit Cost, Amount) provides space to list individual charges such as room rates, resort fees, parking, minibar purchases, room service, spa treatments, and any other services or amenities utilized during the guest’s stay.
- Automated financial calculation section: The footer includes fields for subtotal computation, an adjustable tax rate percentage, the calculated tax amount, and the total amount due, ensuring a transparent pricing breakdown and accurate billing for both hotel records and guest reviews.
- Professional notes area and hospitality closing: A dedicated notes section allows for custom messages, policies, or special remarks, complemented by a courteous “Thank you for staying with us!” message that reinforces positive guest relations and encourages return visits.
Customize the template by adding or removing columns to match your specific business requirements.
Download a free blank hotel receipt template in landscape format using the links below:
How to Use Our Hotel Receipt Template
1. Get this hotel receipt template in Excel, Word, or PDF, or make your own copy using Google Sheets or Google Docs.
2. Enter your hotel details at the top, including the hotel name, email, address, phone number, and logo.
3. Fill in the guest information under “Bill To,” along with the payment date, receipt number, and payment method.
4. List the services or items provided. Enter the quantity and price for each item, and the template will automatically calculate the line totals.
5. Add the applicable tax rate. The template will automatically calculate the subtotal, tax amount, and total amount due.
6. Use the notes section for any special instructions, remarks, or additional details relevant to the guest’s stay.
