Make tax time stress-free with our Tax Deductible Donation Receipt Template.
Professionally formatted and fully editable in Google Sheets, Excel, Word, Google Docs, and PDF, it ensures every donation is appropriately documented and compliant with tax requirements.
Looking for more flexibility? Browse our full collection of free editable receipt templates to find the ideal format for your organization’s record-keeping and reporting needs.
What Is a Tax Deductible Donation Receipt Template?
A tax deductible donation receipt template is a standardized document that nonprofit organizations use to provide donors with official proof of their charitable contributions for tax purposes.
This receipt allows donors to claim deductions on their tax returns while helping nonprofits maintain proper records and comply with IRS requirements.
Download Spreadsheet Daddy’s Free Tax Deductible Donation Receipt Template
Our Tax Deductible Donation Receipt Template provides a professional format for documenting charitable contributions for tax purposes.
What’s included
- Customizable organization information fields: The header section includes editable placeholders for company name, email address, physical address, and phone number, allowing you to quickly brand the receipt with your nonprofit or organization details for professional documentation.
- Donor information capture section: A dedicated “Bill To” area with fields for donor name, email, address, and phone number ensures you collect all necessary contact information for proper acknowledgment and tax reporting requirements.
- Receipt tracking and payment details: Built-in fields for receipt date, unique receipt number, and payment method enable you to maintain organized records and provide donors with properly documented proof of their tax-deductible contributions.
- Itemized donation breakdown table: A table with columns for Description, Quantity, Unit Cost, and Amount allows you to detail individual donations, in-kind contributions, or multiple gifts within a single receipt, with pre-formatted currency fields for accurate financial tracking.
- Total calculation and notes section: A prominently displayed total amount field automatically aggregates all donation values, accompanied by a customizable notes area where you can include IRS-required tax-deductibility language, acknowledgment statements, or specific donation conditions, finished with a professional “Thank you for the support!” message.
You can adjust it by adding or removing columns to match your organization’s specific documentation needs.
Click one of the links below to access a free blank tax deductible donation receipt template in the format you need:
How to Use Our Tax Deductible Donation Receipt Template
1. Download this donation receipt template in Excel, Word, or PDF formats, or create a personalized version in Google Sheets or Docs.
2. Enter your organization’s name, email, address, phone number, and logo at the top of the template.
3. Complete the “Bill To” section with the donor’s information, along with the receipt date, receipt number, and payment method.
4. List the items or services donated. Include the quantity and value for each item. The template will automatically calculate the line totals.
5. The template will sum up all donations to show the total amount.
6. Use the Notes section for any extra details, such as special instructions or acknowledgments.
