Running a concession stand requires careful inventory management to maintain proper stock levels and avoid shortages or overordering. Tracking what sells well and what doesn’t can be challenging without the right tools.
Our free concession stand inventory template helps you monitor stock levels, sales patterns, and reorder needs. Available in Google Sheets, Excel, and PDF formats, this template provides a straightforward solution for organizing your inventory data.
Whether you’re managing a school event or community fundraiser, having accurate inventory records helps ensure smooth operations and better planning.
What Is a Concession Stand Inventory Spreadsheet?
A concession stand inventory spreadsheet is a simple tracking document that helps you keep tabs on what you have in stock at your concession stand.
Using one makes it easier to see what’s running low, avoid running out of popular items during busy times, and stay organized with your ordering and budgeting.
Download Spreadsheet Daddy’s Free Concession Stand Inventory Management Spreadsheet
Our concession stand inventory template makes it easy to track and manage your food and beverage stock in one place, while also giving you the flexibility to add or remove columns to suit your needs.
What’s included
- Complete concession inventory setup: The template provides a clean and organized way to record all your concession items, featuring customizable company information at the top and a comprehensive tracking table below. Each item receives its own code, name, category, brand, and location details, allowing you to easily manage everything from snacks to beverages.
- Supplier management integration: Built-in supplier contact fields and lead time tracking enable you to maintain vendor relationships and accurately track restocking times for popular items. This helps prevent running out of bestsellers during busy events or peak seasons.
- Financial tracking with pricing controls: Track your cost per unit, selling prices, and total sales with automatic calculations to monitor profitability. The template includes minimum stock level alerts and quantity on hand tracking, allowing you to make smarter purchasing decisions and manage your cash flow more effectively.
- Food safety and expiration monitoring: Date received and use-by date fields with automatic days remaining calculations help ensure food safety compliance and reduce waste. This is particularly useful for perishable concession items, such as hot dogs, nachos, and dairy products, which have strict expiration requirements.
- Sales performance insights: Quantity sold tracking and total sales calculations help you identify which items are selling quickly and which may require promotional pricing or should be removed from your concession menu altogether.
How to Use Our Concession Stand Inventory Spreadsheet Template
1. To work with the template, you can duplicate the Google Sheets version or download it as an Excel spreadsheet or PDF document.
2. Provide your shop’s business name, complete address, and stock control coordinator credentials along with the task completion date. Include the supervising manager’s identification details and inspection schedule. Use the Notes section to record any essential findings or observations.
3. Complete the Item Details section by entering all essential product identification and classification information:
- Item Code: Enter the unique identifier or SKU assigned to track this specific concession stand product.
- Item Name: Record the complete product name as it appears on packaging or in your system.
- Category: Specify the product classification (hot beverages, snacks, candy, hot food, cold food, etc.).
- Brand: Include the manufacturer or brand name for accurate inventory tracking.
- Location: Document the specific storage area or section where this item is kept in your concession stand.
- Unit of Measure: Set how the product is counted or sold (pieces, ounces, pounds, cases, boxes, etc.).
4. Fill in the Supplier Information section by documenting all vendor contact and procurement details:
- Supplier: Enter the name of the vendor or distributor providing this product.
- Contact Info: Provide the supplier’s phone number, email, and representative name for ordering purposes.
- Lead Time: Record the typical number of days required between placing an order and receiving delivery.
- Cost per Unit: Include the wholesale price you pay the supplier for each unit of this item.
5. Manage stock levels and financial tracking in the Inventory & Pricing Information section:
- Quantity on Hand: Record the current number of units available in your concession stand inventory.
- Minimum Stock Level: Set the threshold quantity that triggers reordering to prevent stockouts.
- Selling Price: Enter the retail price customers pay for this item at your concession stand.
- Quantity Sold: Track the number of units sold during the current tracking period.
- Total Sales: The template will calculate the combined revenue generated from sales of this specific product.
- Date Received: Document when the most recent shipment of this item arrived at your location.
- Use-By Date: Record the expiration or best-by date for perishable items to ensure food safety.
- Days Left: Let the template automatically calculate the number of days remaining before the product expires or needs to be removed from inventory.
6. Document additional relevant details within the Notes column.
