Skip the paperwork and go digital with our electronic receipt template.
Available in Google Sheets, Excel, Word, Google Docs, and PDF, this editable template makes it easy to record transactions and keep your payment records accurate and organized.
Explore our full library of free editable receipt templates for every type of receipt you need.
What Is an Electronic Receipt Template?
An electronic receipt template is a pre-formatted digital document that businesses use to provide proof of purchase or payment to customers via email or other electronic means.
These templates streamline the receipt-issuing process while maintaining consistency and ensuring all necessary information is captured for record-keeping and tax purposes.
Download Spreadsheet Daddy’s Free Electronic Receipt Template
Our Electronic Receipt Template provides a clean, professional format for documenting sales transactions and payment details.
What’s included
- Customizable business information fields: The header section includes editable placeholders for company name, email address, physical address, and phone number, allowing you to quickly brand the receipt with your dealership or business details for professional documentation.
- Customer billing section: The “Bill To” area captures essential customer information, including name, phone number, email address, and physical address, along with transaction-specific fields for receipt number, receipt date, and payment method to maintain complete records of each sale.
- Itemized product/service table: A structured table with four columns (Quantity, Description, Unit Cost, Amount) and pre-formatted rows enables you to list multiple items or services, with each row calculating individual line item totals based on quantity and unit cost entries.
- Automated financial calculations: The bottom-right summary section includes fields for subtotal, customizable tax rate percentage, automatic tax amount computation, and a clearly highlighted “Total Amount Due” field that displays the final payment amount for easy reference.
- Additional notes and branding elements: A dedicated notes section in the lower portion provides space for payment terms, return policies, or special instructions, complemented by a professional “Thank you for the payment!” closing message that adds a courteous touch to customer interactions.
Customize the template by adding or removing columns to match your specific business needs.
Click one of the links below to access a free blank electronic receipt template in your desired format:
How to Use Our Electronic Receipt Template
1. Access this electronic receipt template for motorcycles in Excel, Word, or PDF, or make your own copy via Google Sheets or Google Docs.
2. Add your company name, email, address, phone number, and logo at the top of the template.
3. Fill in the customer’s information, along with the receipt date, receipt number, and payment method.
4. Add each item provided, including quantity and unit price. The template will automatically calculate the line totals for you.
5. Enter any applicable tax rate, and the template will calculate the subtotal, tax amount, and total due automatically.
6. Use the Notes section for any important information or special instructions.
