Save time with our free gas receipt template, designed for easy editing in Google Sheets, Excel, Word, Google Docs, and PDF.
Perfect for logging fuel expenses for personal or business use, this template ensures accurate and organized records.
Explore more free customizable receipt templates for any documentation requirement.
What Is a Gas Receipt Template?
A gas receipt template is a pre-formatted document used by gas stations to provide customers with proof of their fuel purchase.
These templates help gas stations maintain consistent record-keeping while giving customers the documentation they need for expense tracking, reimbursement, or tax purposes.
Download Spreadsheet Daddy’s Free Gas Receipt Template
Our Gas Receipt Template provides a clean, professional format for documenting fuel purchases and related transactions at gas stations.
What’s included
- Professional header section with complete branding fields: Customizable areas for your gas station name, email address, physical location, and phone number, ensuring your business identity and contact information are prominently displayed at the top of every receipt.
- Comprehensive customer and transaction information panel: The “Bill To” section captures all essential details, including customer name, receipt number, transaction date, phone number, email address, pump number, payment method, and billing address, providing complete documentation for every fuel purchase and service transaction.
- Detailed line-item description: Four organized columns (Description, Quantity, Unit Cost, Amount) allow you to itemize multiple products and services such as different fuel grades, car wash packages, convenience store purchases, and additional automotive services, with pre-formatted currency fields for each entry.
- Automated financial calculation section: The footer includes formula-ready fields for subtotal, customizable tax rate percentage, tax amount, and total amount due, streamlining your billing process and ensuring accurate final payment calculations without manual math.
- Customer-friendly notes area and closing message: A dedicated notes field lets you add special instructions, promotional information, or transaction details, while the “Thank you for the payment!” message provides a professional, courteous conclusion to every receipt.
You can easily adjust it by adding or removing columns to match your business needs.
Click one of the links below to get a free blank gas receipt template in the format that works best for you:
How to Use Our Gas Receipt Template
1. Download and use this gas receipt template in Excel, Word, or PDF, or edit a personal copy in Google Sheets or Docs.
2. Enter your gas station details at the top, including the station name, email, address, phone number, and logo.
3. Complete the “Bill To” section with customer information, along with the date, receipt number, pump number, and payment method.
4. List the fuel and other items supplied, including quantity and price. The template will automatically calculate the line totals for you.
5. Add the applicable tax rate, and the template will calculate the subtotal, tax, and total amount due.
6. Use the Notes section to include any essential details or special instructions.
