Looking for an easy way to keep track of property repairs and maintenance?
Download our free, professionally designed Rental Property Maintenance Log Template in Google Sheets, Excel, or PDF.
It’s fully editable and helps landlords and property managers organize maintenance requests, track repair details, monitor costs, and keep a clear record of work completed for each rental property.
What Is a Rental Property Maintenance Log Template?
A rental property maintenance log template is a structured document used by landlords and property managers to systematically record, track, and manage all maintenance and repair activities associated with a rental property.
By maintaining this log consistently, landlords can ensure timely upkeep of their properties, stay organized for tax and legal purposes, and build a clear maintenance history that protects both the property’s value and the landlord-tenant relationship.
Download Spreadsheet Daddy’s Free Rental Property Maintenance Log Template
Our Rental Property Maintenance Log Template helps you track and organize maintenance requests across your rental properties in one simple spreadsheet.
What’s included
- Comprehensive tracking columns: The log includes ten dedicated columns: Date, Property, Area, Maintenance Issue, Maintenance Type, Assigned To, Priority, Status, Cost, and Completion Date, giving you a complete record of every maintenance request from the moment it’s reported to the moment it’s resolved.
- Multi-property organization: A dedicated Property column lets landlords and property managers track maintenance across multiple units or buildings in a single sheet, making it easy to filter or sort by property when reviewing history or comparing maintenance costs.
- Priority and status indicators: The Priority and Status columns allow you to flag urgent repairs and monitor progress at a glance, whether an issue is open, in progress, or completed, helping you stay on top of time-sensitive maintenance needs like plumbing or HVAC issues.
- Cost and completion tracking: Built-in Cost and Completion Date columns make it easy to log repair expenses and confirm turnaround times, providing the data you need for budgeting, tax records, or reporting to property owners.
Simply add or remove columns to match how your own maintenance workflow runs.
Get your free Decision Log Template by selecting the file format that best suits your team’s needs:
How to Use Our Rental Property Maintenance Log Template
1. Download the Decision Log template as an Excel or PDF file, or make your own copy in Google Sheets.
2. Record each maintenance request with the date, property, affected area, issue details, maintenance type, assigned team member, priority level, current status, repair cost, and completion date.
3. Use the Notes section to capture additional context, assumptions, risks, dependencies, or other important information related to the decision.
