Streamline your camp payment records with our ready-to-use Summer Camp Receipt Template.
Fully editable and compatible with Google Sheets, Excel, Word, Google Docs, and PDF, it ensures accurate documentation of camper payments.
Check out our full collection of free receipt templates for additional options.
What Is a Summer Camp Receipt Template?
A summer camp receipt template is a pre-formatted document that camp organizers use to provide proof of payment to parents or guardians who have paid camp fees.
This standardized template saves time by allowing staff to quickly fill in specific information rather than creating receipts from scratch for each transaction.
Download Spreadsheet Daddy’s Free Summer Camp Receipt Template
Our Summer Camp Receipt Template provides a professional format for documenting payments from parents and guardians.
What’s included
- Complete the header section with camp branding fields: Customizable areas for your camp name, contact email, physical address, and phone number let you maintain professional documentation with complete business information prominently displayed at the top of every receipt.
- Dual-column billing and transaction information area: The “Bill To” section on the left captures client details (name, email, address, phone) while the proper column records transaction specifics (receipt date, receipt number, payment method), creating a clear organizational structure that separates customer information from payment details.
- Itemized description table: Four-column layout (Description, Quantity, Unit Cost, Amount) enables you to list multiple camp services such as weekly sessions, activity fees, meal plans, transportation costs, equipment rentals, or extended care charges with precise cost breakdowns for complete transparency.
- Automated financial calculation section: The footer includes formula-ready fields for subtotal, customizable tax rate percentage, tax amount, and total amount due, streamlining your billing process and ensuring accurate final payment calculations without manual math.
You can easily customize the template by adding or removing columns to match your specific camp’s billing requirements.
Choose one of the links below to download a free blank summer camp receipt template in the format you need:
How to Use Our Summer Camp Receipt Template
1. Grab this Summer Camp receipt template in Excel, Word, or PDF, or make your own version in Google Sheets or Docs.
2. Enter your camp’s details at the top, including the name, email, address, phone number, and logo.
3. Fill out the “Bill To” section with the camper’s or parent’s information, along with the receipt date, receipt number, and payment method.
4. List all items provided, such as camp activities, meals, or supplies. Enter the quantity and price for each, and the template will automatically calculate the line totals.
5. Add the applicable tax rate. The template will automatically calculate the subtotal, tax, and total amount due.
6. Use the Notes section to include any special instructions, reminders, or important details about the camp session.
