Keep track of your clothing donations effortlessly with our free, ready-to-use receipt template.
Designed for simplicity and clarity, this template is compatible with Google Sheets, Excel, Word, Google Docs, and PDF, allowing you to record each donation quickly and accurately.
Need more options? Explore our comprehensive collection of free printable receipt spreadsheets, designed to make handling any donation or transaction effortless.
What Is a Clothing Donation Receipt Template?
A clothing donation receipt template is a standardized document that charitable organizations provide to donors as proof of their clothing contributions for tax deduction purposes.
This receipt serves as official documentation that donors can use when filing their taxes to claim deductions for charitable contributions, as required by the IRS.
Download Spreadsheet Daddy’s Free Clothing Donation Receipt Template
Our Clothing Donation Receipt Template provides a clear record of donated items for both donors and charitable organizations.
Columns can be added or removed to adapt the template to your organization’s documentation requirements.
Choose a link below to download a free blank clothing donation receipt template.
What’s included
- Multi-row itemization table: A table with four structured columns (Description, Quantity, Unit Cost, Amount) enables you to list donated clothing items, accessories, household goods, or other contributions with a precise valuation breakdown for transparency and accurate tax documentation.
- Comprehensive header section: Dual-panel layout featuring complete charity organization details (name, email, address, phone number) on the left and donor information fields (name, email, address, phone number) on the right, plus tracking fields for donation date, receipt number, and receiving staff member.
- Pre-formatted line items: Multiple rows in the itemization table allow you to document various donated items in a single receipt, with automatic amount calculations when quantity and unit cost are multiplied together for each entry.
- Financial summary section: Running total system that aggregates individual line item amounts into a prominent “Total Amount” field at the bottom for consistent financial record-keeping and IRS compliance.
- Notes and acknowledgment area: Flexible notes section for recording item conditions, tax-deductibility information, fair market value estimates, or special instructions.
How to Use Our Clothing Donation Receipt Template
1. Access this donation receipt template for clothing by saving it as an Excel, Word, or PDF file, or by duplicating it in Google Sheets or Google Docs.
2. Add your charity’s name, contact information, and logo at the top so donors can easily recognize and reach you.
3. Fill in the donor’s name and contact information, along with the date of donation, a unique receipt number, and the name of the staff member who accepted the items.
4. Describe each item donated (like “men’s winter coat” or “children’s jeans”), note how many of each, and enter the fair market value. The template will automatically calculate the total for each line.
5. The template adds everything up automatically, giving you and your donor a clear picture of the total contribution.
6. Use the notes section to include tax deductibility information or condition requirements.
