Looking for an easy way to keep track of membership payments?
Our free Membership Receipt Template is ready to use and professionally formatted for Google Sheets, Excel, Word, Google Docs, and PDF. You can download it, make quick edits, and accurately record membership transactions.
For more options, explore our comprehensive collection of free, editable receipt templates, which can be customized for any membership, subscription, or service payment record.
What Is a Membership Receipt Template?
A membership receipt template is a pre-formatted document used by organizations to provide proof of membership payment or dues received from their members.
This standardized template streamlines the administrative process, ensuring consistent documentation for both the organization and its members.
Download Spreadsheet Daddy’s Free Membership Receipt Template
Our Membership Receipt Template provides a professional format for documenting membership fees and related service charges.
You can easily customize the template by adding or removing columns to fit your unique business needs.
Select a link below to access a free blank membership receipt template in your chosen format:
What’s included
- Complete header section: Features customizable fields for company branding, including company name, address, email, and phone number at the top, establishing a professional identity for your organization
- Dual-column customer & transaction details: Left side contains “Bill To” information (customer name, email, address, phone), while right side displays transaction tracking fields (Receipt Date, Receipt No., Payment Method) for organized record-keeping
- Itemized description table: Includes a multi-row table with four columns (Description, Quantity, Unit Cost, Amount) and pre-formatted line items, allowing detailed breakdowns of membership fees, services, or additional charges with automatic amount calculations
- Automated financial calculations section: Bottom section features a clear breakdown showing Subtotal, Tax Rate, Tax Amount, and Total Amount Due, ensuring transparent pricing and accurate billing
- Professional closing elements: Includes a “Notes” field for additional terms or custom messages, plus a courteous “Thank you for the payment!” footer to maintain positive member relations and complete the professional appearance
How to Use Our Membership Receipt Template
1. Get your membership receipt template in Excel, Word, or PDF, or customize it in Google Docs or Sheets.
2. At the top, enter your organization’s details, including company name, email, address, phone number, and logo.
3. Complete the “Bill To” section with the member’s information, receipt date, receipt number, and payment method.
4. List the membership items or services provided, including quantity and price. The template will automatically calculate the line totals.
5. Enter the applicable tax rate, and the template will calculate the subtotal, tax amount, and total amount due.
6. Use the Notes section to include any additional information or special instructions relevant to the membership.
