Need an easy way to issue rent receipts?
Our free Room Rental Receipt Template is ready to use in Google Sheets, Excel, Word, Google Docs, or PDF.
Quick to edit and professionally designed, it helps you stay organized without the hassle. Browse our full range of free, editable receipts for all payment types.
What Is a Room Rental Receipt Template?
A room rental receipt template is a pre-formatted document that landlords or property managers use to provide written proof of rent payment from tenants.
This template streamlines the receipt creation process and ensures consistent, professional documentation for both parties’ financial records.
Download Spreadsheet Daddy’s Free Room Rental Receipt Template
Our Room Rental Receipt Template provides a clear and organized format for documenting rental transactions.
What’s included
- Professional header section: Customizable fields for your company name, address, email, and phone number at the top of the receipt, allowing you to brand each document with your business information and maintain a professional appearance for all tenant transactions.
- Receipt identification and billing details: Dedicated fields for receipt date, unique receipt number, and payment method tracking, plus a comprehensive “Bill To” section with spaces for tenant’s name, phone number, email, and complete address for thorough record-keeping.
- Itemized transaction table: A table with four organized columns (Quantity, Description, Unit Cost, and Amount) that allows you to document multiple rental charges, utilities, fees, deposits, or additional services in a clear, itemized format for complete transparency.
- Automated financial calculation section: The footer includes formula-ready fields for subtotal, customizable tax rate percentage, tax amount, and total amount due, streamlining your billing process and ensuring accurate final payment calculations without manual math.
- Professional finishing touches: A dedicated notes section for adding payment terms, late fee policies, lease references, or special instructions, plus a courteous “Thank you for choosing us!” message to maintain positive landlord-tenant relationships and encourage future business.
The template includes essential fields for contact information, itemized charges, and payment details, allowing you to customize the layout by adding or removing columns based on your specific business requirements.
Click the links below to grab a free room rental receipt template in your desired format:
How to Use Our Room Rental Receipt Template
1. Download our room rental receipt template as a PDF, Word, or Excel file, or edit it directly in Google Sheets or Docs.
2. Enter your rental business details at the top, including your company name, email, address, phone number, and logo.
3. Fill in your guest’s information, along with the receipt date, receipt number, and payment method.
4. List the rooms or services provided, specifying the quantity and price for each. The template will automatically calculate the line totals.
5. Add any applicable tax rate. The template will then calculate the subtotal, tax amount, and total amount due.
6. Use the Notes section for special instructions, terms, or any additional details relevant to the booking.
