Document vehicle sales or transfers in seconds with our free, editable vehicle receipt template. Works in Google Sheets, Excel, Word, Google Docs, and PDF.
Explore our collection of free professional receipt templates for additional documentation needs.
What Is a Vehicle Receipt Template?
A vehicle receipt template is a pre-formatted document used to record the sale or transfer of a vehicle between a buyer and seller.
This template serves as proof of purchase and helps protect both the buyer and seller by documenting the terms of the sale.
Download Spreadsheet Daddy’s Free Vehicle Receipt Template
Our Vehicle Receipt Template provides a professional format for documenting automobile sales transactions.
What’s included
- Clear business identification fields: Organized sections let you enter the company name, email, address, and phone number, helping you present consistent, accurate business details on every vehicle receipt.
- Structured buyer and payment information: Labeled fields collect customer name, email, address, phone number, payment date, receipt number, salesperson name, and payment method to document every transaction thoroughly.
- Detailed itemized table layout: A dedicated grid with description, quantity, unit cost, and amount columns makes it easy to record multiple vehicle items or services while keeping pricing transparent and organized.
- Automated financial summary section: Subtotal, tax rate, tax amount, and total amount due fields are grouped for quick final calculations, ensuring the receipt clearly reflects all charges.
- Additional notes and message area: A customizable notes section lets you add special terms, reminders, or comments, giving flexibility for any extra information needed in the transaction.
You can easily customize the template by adding or removing columns to match your specific business requirements.
Select a link below to get a free blank vehicle receipt template ready for use in your chosen format:
How to Use Our Vehicle Receipt Template
1. Download a ready-to-use vehicle receipt template in Excel, Word, or PDF, or edit your personal version in Google Sheets or Docs.
2. Enter your company details at the top, including your company name, email, address, phone number, and logo.
3. Complete the “Bill To” section with customer information, along with the receipt date, receipt number, salesperson, and payment method.
4. List the vehicles, parts, or services provided. Include the quantity and price for each item, and the template will automatically calculate the line totals.
5. Apply the relevant tax rate. The template will automatically calculate the subtotal, tax, and total amount due.
6. Use the Notes section to include any additional details or special instructions.
