Simplify your payment records with our Daycare Receipt Template.
Available in Google Sheets, Excel, Word, Google Docs, and PDF, this editable template ensures accurate tracking of tuition and other childcare fees. Perfect for daycares, preschools, and childcare providers.
Looking for more options? Browse our full collection of free, customizable receipt templates designed to suit a variety of payment and documentation needs.
What Is a Daycare Receipt Template?
A daycare receipt template is a pre-formatted document that childcare providers use to issue professional receipts to parents or guardians upon payment for daycare services.
These templates help daycare centers maintain organized financial records while providing families with the documentation they need for tax purposes, reimbursement claims, or personal budgeting.
Download Spreadsheet Daddy’s Free Daycare Receipt Template
Our Daycare Receipt Template provides a clear and organized format for documenting childcare payments and services.
What’s included
- Customizable business information fields: The header section includes editable placeholders for company name, email address, physical address, and phone number, allowing you to quickly brand the receipt with your daycare or childcare business details for professional documentation.
- Comprehensive client billing section: A dedicated “Bill To” area includes fields for client name, phone number, email, and address, ensuring complete customer information is captured for record-keeping and communication.
- Itemized service breakdown table: An organized table with four columns (Quantity, Description, Unit Cost, Amount) and pre-formatted rows enables you to list multiple childcare services, such as daily rates, weekly fees, meal charges, activity costs, or late pickup fees, with precise pricing details.
- Automated financial calculation fields: The bottom section features subtotal, tax rate (with adjustable percentage), tax amount, and total amount due fields that systematically break down the payment structure and provide transparent cost summaries for parents and guardians.
- Receipt tracking and payment documentation: Essential fields, including receipt number, receipt date, and payment method, ensure proper transaction tracking, while a notes section allows you to add payment terms, care schedules, policies, or special instructions, concluded with a professional “Thank you for the payment!” acknowledgment.
You can customize the template by adding or removing columns to match your specific business requirements.
Grab your free blank daycare receipt template in the format you prefer from the links below:
How to Use Our Daycare Receipt Template
1. Access this daycare receipt template as an Excel, Word, or PDF file, or create your own copy using Google Sheets or Docs.
2. At the top of the receipt, enter your daycare’s information, including the name, email, address, phone number, and logo.
3. Fill in the parent/guardian information under “Bill To,” along with the receipt date, receipt number, and payment method.
4. List the services or items provided. Enter the quantity and price for each item, and the receipt will automatically calculate the line totals.
5. Apply the appropriate tax rate, if applicable. The template will automatically calculate the subtotal, tax amount, and total due.
6. Use the Notes section for essential details, like special instructions, payment terms, or upcoming events.
