Looking for an easy way to track cash payments?
Grab our free cash receipt template, ready to use in Excel, Google Sheets, Word, Google Docs, or PDF. Edit it in minutes and keep all your transactions organized.
Don’t forget to check out our other free receipt templates for any payment type.
What Is a Cash Receipt Template?
A cash receipt template is a pre-formatted document used to provide written proof of payment when a customer pays in cash for goods or services.
Businesses use these templates to maintain accurate financial records, provide customers with payment verification, and ensure consistent documentation across all cash transactions.
Download Spreadsheet Daddy’s Free Cash Receipt Template
Our Cash Receipt Template provides a professional format for documenting customer payments.
What’s included
- Customizable business information fields: The header section includes editable placeholders for company name, email address, physical address, and phone number, allowing you to quickly brand the receipt with your business details for professional documentation.
- Comprehensive customer and transaction details: The form captures essential information, including the customer’s name, email, address, phone number, payment date, unique receipt number, payment method, and assigned salesperson for complete record-keeping and easy reference.
- Multi-row itemized transaction table: A detailed grid with four columns (Description, Quantity, Unit Cost, Amount) and 11 pre-formatted rows lets you list multiple products or services with their quantities and pricing, providing transparent line-item breakdowns.
- Automated calculation section: The bottom portion features fields for subtotal, customizable tax rate percentage, calculated tax amount, and total amount due, ensuring accurate financial totals and reducing manual calculation errors.
- Additional notes field and professional closing: Includes a dedicated notes section for payment terms, special instructions, or further information, plus a courteous “Thank you for the payment!” message to maintain positive customer relationships and professional presentation.
You can easily customize it by adding or removing columns to match your specific business requirements.
Grab your free blank cash receipt template in the format that works best for you from the links below:
How to Use Our Cash Receipt Template
1. Access this cash receipt template and choose from Excel, Word, PDF, or customize it in Google Docs or Sheets.
2. Enter your company information at the top of the template, including your company name, email, address, phone number, and logo.
3. Fill in the customer details under “Received From,” along with the payment date, receipt number, payment method, and salesperson.
4. List the items supplied by entering the quantity and price for each. The template will automatically calculate the line totals for you.
5. Add the applicable tax rate. The template will automatically calculate the subtotal, tax amount, and total amount due.
6. Use the Notes section to include any essential details or special instructions related to the transaction.
