Closing a car deal? Make it official with our free Car Sales Receipt Template.
Available in Google Docs, Excel, Word, and PDF, it’s simple to fill out and keeps your vehicle sale organized and professional.
Looking for more options? Check out our complete collection of free, customizable receipt templates to handle a variety of sales and transaction documentation needs.
What Is a Car Sales Receipt Template?
A car sales receipt template is a pre-formatted document used to record the details of a vehicle transaction between a buyer and seller.
This standardized form serves as proof of purchase and can be customized for private sales or dealership transactions, helping both parties maintain accurate records for tax, registration, and legal purposes.
Download Spreadsheet Daddy’s Free Car Sales Receipt Template
Our Car Sales Receipt Template provides a professional format for documenting vehicle transactions between dealerships and buyers.
What’s included
- Customizable business information fields: The header section includes editable placeholders for company name, email address, physical address, and phone number, allowing you to quickly brand the receipt with your dealership or business details for professional documentation.
- Comprehensive buyer information section: The “Bill To” area captures complete customer details, including name, email, physical address, and phone number, ensuring all necessary contact information is recorded for future reference and legal compliance.
- Transaction identification and payment tracking: Dedicated fields for receipt date, unique receipt number, and payment method provide essential documentation for accounting purposes and help maintain organized financial records of each vehicle sale.
- Detailed itemization table with automatic calculations: The template features an 11-row table with columns for Description, Quantity, Unit Cost, and Amount, allowing you to list the vehicle, add-ons, accessories, or services, while the bottom section automatically calculates the subtotal, applies customizable tax rates, displays tax amount, and shows the total amount due.
- Professional notes and acknowledgment section: A spacious notes area at the bottom allows you to include special terms, warranty information, or sale conditions, complemented by a courteous “Thank you for the payment!” message that adds a professional touch to customer interactions.
The template is fully customizable, allowing you to add or remove columns based on your specific business requirements.
Grab your free blank car sales receipt template in the format you like from the links below:
How to Use Our Car Sales Receipt Template
1. Download the car sales receipt template as an Excel, Word, or PDF file, or create your copy online via Google Sheets or Docs.
2. At the top, enter your dealership’s information, including your company name, email, address, phone number, and logo.
3. Fill in the buyer’s details under “Bill To,” along with the receipt date, receipt number, and payment method.
4. List the vehicles or car-related items sold. Include the quantity and unit price; the template will automatically calculate the line totals.
5. Enter the applicable tax rate, and the template will calculate the subtotal, tax amount, and total amount due.
6. Use the “Notes” section to include any critical details, such as warranty information, delivery instructions, or special terms.
