Simplify your catering billing process with our ready-to-use Catering Receipt Template.
Designed for quick customization in Google Sheets, Excel, Word, Google Docs, or PDF, it helps you keep accurate records of client orders and payments.
Looking for more options? Check out our full collection of free business receipt templates, perfect for catering, events, and other service transactions.
What Is a Catering Receipt Template?
A catering receipt template is a pre-formatted document that catering businesses use to provide customers with proof of payment for their services.
This template streamlines the billing process and ensures consistent, professional documentation for both the caterer and client.
Download Spreadsheet Daddy’s Free Catering Receipt Template
Our Catering Receipt Template provides a professional format for documenting food service transactions and customer payments.
What’s included
- Comprehensive customer and transaction details: Dedicated input fields capture essential information, including customer name, email, address, phone number, receipt date, receipt number, and payment method, ensuring complete record-keeping for every catering order and payment transaction.
- Customizable business branding section: Header area includes fields for your company name, email, address, and phone number, allowing you to personalize the receipt with your catering business identity and contact information for professional client communication.
- Detailed itemized billing table: A table with four columns (Description, Quantity, Unit Cost, Amount) enables you to list multiple catering items, dishes, services, or packages with a clear pricing breakdown, making it easy to itemize everything from appetizers to full-course meals and service fees.
- Automatic tax and total calculations: The built-in financial summary section includes a subtotal field, an adjustable tax rate percentage input, automatic tax amount calculation, and a prominent total amount due display, eliminating manual math errors and ensuring accurate billing for every catering event.
- Notes section and professional closing: A dedicated notes area lets you include special instructions, dietary accommodations, delivery details, or terms and conditions, complemented by a courteous “Thank you for the payment!” message to maintain positive client relationships and professionalism.
You can easily customize it by adding or removing columns to match your specific business needs.
Choose your preferred file format and download a free catering receipt template using the links below:
How to Use Our Catering Receipt Template
1. Download this catering receipt template in Excel, Word, or PDF, or make your own version in Google Sheets or Docs.
2. Add your company details at the top, including your catering business name, email, address, phone number, and logo.
3. Enter the client’s billing information, along with the receipt date, receipt number, and chosen payment method.
4. List all catering items or services provided. Add the quantity and price for each, and the template will automatically calculate each line total.
5. Apply any necessary tax rate. The template will automatically update the subtotal, tax amount, and final total.
6. Use the Notes section to include special instructions, delivery details, menu notes, or any other important information for the client.
