Looking for a hassle-free way to issue donation receipts?
Our free, fully editable donation receipt template is ready to use in Google Sheets, Excel, Word, Google Docs, and PDF. Quickly record donations and ensure accurate documentation for donors and tax purposes.
Explore our library of free customizable receipt templates for every need.
What Is a Donation Receipt Template?
A donation receipt template is a pre-formatted document that organizations use to acknowledge charitable contributions from donors formally.
These templates ensure compliance with tax regulations while providing a professional, standardized way to thank donors and document their contributions.
Download Spreadsheet Daddy’s Free Donation Receipt Template
Our Donation Receipt Template provides a professional format for documenting charitable contributions from donors.
What’s included
- Customizable foundation information fields: The header section includes editable placeholders for foundation name, email address, physical address, and phone number, allowing you to quickly brand the receipt with your organization’s details for professional documentation and donor records.
- Comprehensive donor information section: Dedicated fields capture essential donor details, including name, email, address, and phone number, along with receipt number, donation date, and the name of the staff member who received the donation for complete record-keeping and accountability.
- Itemized donation tracking table: A structured table with Description, Quantity, Unit Cost, and Amount columns provides 11 pre-formatted rows to document multiple donation items, whether monetary or in-kind contributions, with individual line items that automatically calculate to show the value of each donation.
- Total calculation and notes area: The template includes a total amount field that summarizes all donation amounts into a single figure, plus a dedicated notes section where you can add important information, such as tax-deductible statements, acknowledgment messages, or specific donation designations.
You can easily add or remove columns to match your specific tracking and reporting requirements.
Select one of the links below to access a free blank donation receipt template in your chosen format:
How to Use Our Donation Receipt Template
1. Download a ready-to-use donation receipt template in Excel, Word, or PDF, or customize it in Google Docs or Sheets.
2. Enter your organization’s information at the top, including the name, email, address, phone number, and logo.
3. Fill in the donor’s information, along with the date, receipt number, and received by.
4. List the donated items or services, specifying quantity and value for each. The template will automatically calculate the total for each entry.
5. The template will automatically calculate the total donation amount.
6. Use the Notes section for any additional details or special acknowledgments.
