Need a simple way to track grocery purchases without starting from scratch?
Our free Grocery Receipt Template is ready to use in Google Sheets, Excel, Word, Google Docs, and PDF. It’s fully editable, making it easy to record each purchase, item quantity, price, and total cost accurately.
Explore our full library of free receipt templates for every business need.
What Is a Grocery Receipt Template?
A grocery receipt template is a pre-formatted document that outlines the standard layout and structure for recording grocery purchases.
These templates help grocery stores create consistent, professional receipts for customers and maintain organized transaction records for accounting purposes.
Download Spreadsheet Daddy’s Free Grocery Receipt Template
Our Grocery Receipt Template provides a clean, organized format for recording customer purchases and transaction details.
What’s included
- Customizable business information fields: The header section includes editable placeholders for shop name, email address, physical address, and phone number, allowing you to quickly brand the receipt with your store details for professional documentation.
- Complete customer billing section: A dedicated “Bill To” panel captures essential customer information, including name, phone number, email, and address, enabling you to maintain comprehensive records of each transaction and customer for follow-up or loyalty programs.
- Detailed itemized purchase table: An organized four-column layout (Description, Quantity, Unit Cost, Amount) with 11 pre-formatted rows allows you to list individual products purchased, with each row automatically calculating the line item total based on quantity and unit cost entered.
- Transaction tracking and staff accountability fields: Built-in fields for receipt date, unique receipt number, cashier name, manager name, and payment method provide full traceability of each sale and ensure proper documentation for inventory management and financial reporting.
- Automatic financial calculation section: The bottom summary area features clearly labeled fields for subtotal, a customizable tax rate percentage, the calculated tax amount, and the total amount due, plus a notes field for special instructions and a professional thank-you message to enhance customer relations.
The template includes all essential fields for documenting items, pricing, and payment information, and you can easily customize it by adding or removing columns to fit your specific business needs.
Select a link below to download a free blank grocery receipt template in the format that works best for you:
How to Use Our Grocery Receipt Template
1. Get this grocery receipt template in Excel, Word, or PDF, or make your own copy in Google Sheets or Docs.
2. Enter your shop’s details at the top, including the shop name, email, address, phone number, and logo.
3. Fill in the customer’s information under “Bill To,” along with the receipt date, receipt number, cashier, manager, and payment method.
4. List all items purchased, including quantity and price for each. The template will automatically calculate the line totals.
5. Apply the tax rate, and the template will calculate the subtotal, tax amount, and total amount due.
6. Use the Notes section for any additional information, such as special instructions, discounts, or promotions.
