Parts inventory gets messy fast. Expensive software is too complicated for most businesses, and scribbled notes on clipboards lead to ordering the wrong parts or running out at the worst possible time.
A simple spreadsheet gives you the control you need without all the bells and whistles you don’t. No monthly fees, no training sessions, just straightforward tracking that makes sense.
Our free parts inventory template helps you stay organized and avoid those costly “oops, we’re out of that” moments that frustrate customers and hurt your bottom line.
What Is a Parts Inventory Spreadsheet?
A parts inventory spreadsheet is basically a digital list that keeps track of all your spare parts and components. It shows you what you have, where it’s located, how much is left, and when you need to reorder.
Think of it as your parts catalog and stock tracker rolled into one simple document. You can see part numbers, quantities, suppliers, and costs all in one place instead of hunting through boxes or trying to remember what you ordered last month.
It runs on Excel or Google Sheets, so you don’t need fancy software or training to use it.
Why Use Our Parts Inventory Spreadsheet Template?
- All your parts in one place: No more hunting through different systems or filing cabinets. Everything you need to know about each part lives in one simple spreadsheet.
- Know who to call: Keep your supplier contacts right next to each part so you can reorder without playing phone tag or digging through old invoices.
- Never run out again: Set low stock alerts so you know exactly when to reorder before you’re stuck telling customers “we’re out of that.”
- Find parts fast: Mark where everything is stored so your team isn’t wasting time searching through bins and shelves.
- Keep track of details: Note if parts are new, used, or need special handling so nothing gets mixed up or installed incorrectly.
- Make reporting simple: Everything’s already organized for quick reviews, whether it’s for your boss, an audit, or just checking how things are going.
Download Spreadsheet Daddy’s Free Parts Inventory Management Spreadsheet
This parts inventory template is a handy tool for anyone who needs to keep track of automotive parts. It has all the basic sections you’d want, including spaces for part numbers, descriptions, supplier contacts, and how much stock you have on hand.
There’s also room to note where everything is stored and what condition it’s in, plus areas for dates and review notes.
It’s pretty straightforward to use and covers the essentials without being complicated. Whether you’re running a small auto repair shop, managing parts for a fleet, or just trying to organize your garage, this template gives you a simple way to stay on top of what parts you have and when you might need to order more.
What’s included
- Company header that you can customize: There’s a spot at the top where you can put your business name and address, plus areas to track who set up the template and when it was last updated.
- Basic part information columns: The essentials are all here: part numbers, what the part actually is, its category, and the brand name, so you can quickly identify everything in your inventory.
- Supplier tracking section: This keeps track of where you get each part and how to contact them, which is handy when you need to reorder or have questions about a specific item.
- Stock level management: The template tracks how many parts you currently have, the minimum stock before reordering, where exactly the parts are stored in your warehouse, and their condition.
- Flexible notes area: Extra space is provided for anything special you need to remember about certain parts, such as special handling instructions, warranty info, or other quirks.
- Straightforward layout: Everything flows logically from left to right, starting with identifying the part and ending with your current stock situation, making it easy to scan and update as you work.
How to Use Our Parts Inventory Spreadsheet Template
1. To begin, you can download the template as an Excel or PDF file or make a copy of the Google Sheets version.
2. Enter your company’s name and address at the top, then record who prepared the inventory along with the completion date. Add the reviewer’s name and the date of review, and use the notes section to include any extra details or comments.
3. Next, fill in the details for the following fields:
- Part Number
- Description
- Category
- Brand
- Supplier
- Contact Info
- Quantity in Stock
- Minimum Stock Level
- Location
- Condition
- Notes
