Running out of cleaning products at the wrong moment is a universal frustration. Picture this: you’re in the middle of a deep clean, only to find an empty spray bottle, or you reach for paper towels that aren’t there.
Managing your cleaning supply inventory shouldn’t add stress to your routine, whether you’re handling commercial operations or home maintenance.
Our free inventory template provides clear visibility into your current stock, alerts you to low inventory, and helps you identify purchasing needs. Compatible with Google Sheets, Excel, and PDF formats, it streamlines the process of tracking supplies, allowing you to focus on actual cleaning tasks rather than inventory guesswork.
What Is a Cleaning Supplies Inventory Spreadsheet?
A cleaning supplies inventory spreadsheet is a simple digital tool that helps you keep track of all your cleaning products, equipment, and materials in one organized place.
Using this type of spreadsheet helps you avoid running out of essential supplies unexpectedly, while also preventing you from buying items you already have in abundance.
Download Spreadsheet Daddy’s Free Cleaning Supplies Inventory Management Spreadsheet
Our cleaning supplies inventory template provides a comprehensive system for tracking all aspects of your cleaning supply management.
The template is fully customizable, allowing you to add or remove columns to match your specific requirements.
What’s included
- Complete cleaning supply tracking setup: This template provides a straightforward way to record all your cleaning items with company information at the top and a detailed tracking table below. Each item gets its own code, name, category, brand, and storage location for comprehensive inventory management.
- Supplier and vendor management system: Built-in fields capture essential supplier contact details and lead times, making it easy to track the origin of your supplies and the time required for reordering. This ensures you never run out of critical cleaning products.
- Financial monitoring and cost control: The template automatically calculates unit costs and total inventory values while tracking quantity on hand versus par levels. This provides you with clear visibility into your cleaning supply investment, enabling you to make more informed purchasing decisions.
- Expiration date and safety tracking: Date-specific columns help you monitor when items were received, their expiration dates, and the number of days remaining until expiration. This prevents waste from expired cleaning chemicals and keeps your products effective and safe.
- Professional documentation structure: The template includes header sections for company details, preparation tracking, and reviewer approvals, as well as rows that expand to accommodate inventory lists of any size. The clean layout works great for both small businesses and larger operations.
How to Use Our Cleaning Supplies Inventory Spreadsheet Template
1. Create your own cleaning supplies inventory by duplicating our template in Google Sheets or saving it in Excel/PDF format.
2. Provide your business name and street address. Add stock coordinator particulars and finalization date, then specify the manager’s name and inspection date. The Notes field captures any additional details.
3. Complete the Item Details section by entering all essential product identification and classification information:
- Item Code: Enter the unique identifier or SKU assigned to track this specific cleaning supply.
- Item Name: Record the complete product name, including brand specifications and product type.
- Category: Specify the cleaning supply classification (cleaning chemicals, cleaning tools, PPE, waste management supplies, etc.).
- Brand: Include the manufacturer or brand name of the cleaning product.
- Unit of Measure: Set the standard measurement unit for inventory tracking (bottles, gallons, cases, individual units).
- Location: Add the designated storage area or room where the item is kept.
4. Fill in the Supplier Information section by documenting all vendor contact and procurement details:
- Supplier: Enter the full name of the vendor or distributor providing this cleaning supply.
- Contact Details: Provide the supplier’s phone number, email, and the primary contact person’s information.
- Lead Time: Record the standard delivery timeframe from order placement to receipt of goods.
5. Complete the Pricing & Cost section by tracking all financial and quantity management data:
- Quantity on Hand: Enter the actual amount currently stored.
- Par Level: Set the minimum stock threshold that triggers reordering to prevent shortages.
- Unit Cost: Record the price per individual unit as charged by the supplier.
- Total Value: The template will automatically calculate the monetary value of the current inventory
6. Fill out the Date-Specific Tracking section by monitoring all time-sensitive inventory information:
- Date Received: Record when the current stock shipment arrived and was added to inventory.
- Expiration Date: Enter the manufacturer’s expiration or best-by date for products with limited shelf life.
- Days Left: The template automatically calculates the remaining time before the product expires and requires disposal.
7. Add any remaining relevant data or observations to the Notes section.
