Planning a successful fundraising campaign requires strategic timing, coordinated efforts, and careful organization, but keeping track of donation drives, events, and outreach activities can quickly become overwhelming.
A well-structured fundraising calendar is crucial for nonprofits and organizations seeking to stay organized and achieve their objectives.
Whether you’re managing an annual giving campaign or coordinating multiple fundraising initiatives throughout the year, having a centralized calendar makes all the difference.
We’ve created free, customizable fundraising calendar templates available in Google Sheets, Excel, and PDF formats.
These ready-to-use templates will help you plan effectively and keep your team aligned throughout your fundraising efforts.
What Is a Fundraising Calendar Spreadsheet?
A fundraising calendar spreadsheet is a planning tool that helps organizations schedule and track their fundraising activities throughout the year. It can also serve as an interactive donation template, allowing supporters to select specific calendar dates to sponsor.
This centralized document enables nonprofits and fundraising teams to coordinate efforts, avoid scheduling conflicts, maintain a strategic overview of their annual fundraising strategy, and engage donors through creative, date-based giving campaigns.
Download Spreadsheet Daddy’s Free Fundraising Calendar Spreadsheet
Our Fundraising Calendar Templates help you plan and organize your fundraising campaigns throughout the year.
They provide a structured way to track important information and keep your fundraising efforts on schedule.
You can easily customize the templates by adding or removing columns to match your organization’s specific needs.
What’s included
- Interactive fundraiser calendar: A monthly calendar layout (numbered 1-31) where sponsors can select dates to donate, with the donation amount matching the date number (e.g., select the 7th to donate $7). Additional “Any Amount” boxes offer flexibility for custom donations that extend beyond the calendar structure.
- Annual fundraising planner: A comprehensive 12-month tracking spreadsheet with dedicated rows for each month (January through December), allowing you to organize and plan your entire year’s fundraising activities at a glance.
- Detailed campaign tracking columns: Each month includes fields for Campaign Name, Target Audience, Staff/Volunteer Hours, Estimated Costs, Estimated Income, Estimated Net Income, and Notes, giving you complete visibility into the financial performance and resource allocation for each fundraising initiative.
- Built-in financial calculations: Pre-formatted currency fields that automatically track net income for each campaign, making it easy to monitor profitability and adjust strategies throughout the year.
How to Use Our Fundraising Calendar Spreadsheet Template
1. Start planning your fundraising events by downloading this calendar as an Excel or PDF, or making a personal copy in Google Sheets.
2. Fill out the following columns for each month of the year:
- Campaign Name: Enter the specific title or identifier for each fundraising initiative planned throughout the year.
- Target Audience: Specify the donor demographic or community segment you’ll be engaging (e.g., major donors, local businesses, alumni, general public).
- Staff/Volunteer Hours: Record the estimated person-hours required to plan, execute, and follow up on each campaign.
- Est. Costs: Document the projected expenses associated with the campaign, including materials, venue, marketing, and administrative costs.
- Est. Income: Calculate the anticipated revenue or donations expected from each fundraising effort.
- Est. Net Income: The template will automatically determine the projected profit for each campaign.
3. Add donor feedback, campaign results, or volunteer notes in the Notes section.
