Need a receipt template you can use right away?
Our free email receipt template works in Google Sheets, Excel, Word, Google Docs, and PDF. Quick to edit and ready to send, it helps you track payments with ease.
Check out our other free editable receipt templates for every type of receipt you need.
What Is an Email Receipt Template?
An email receipt template is a pre-formatted digital document that businesses send to customers via email to confirm a transaction or purchase.
These templates can be automated and customized with company branding to provide a professional, consistent confirmation experience for every customer transaction.
Download Spreadsheet Daddy’s Free Email Receipt Template
Our Email Receipt Template provides a clean, professional format for documenting customer transactions and payments.
What’s included
- Customizable business information fields: The header section includes editable placeholders for company name, email address, physical address, and phone number, allowing you to quickly brand the receipt with your dealership or business details for professional documentation.
- Comprehensive customer billing section: Dedicated “Bill To” area with fields for customer name, email, address, and phone number, plus receipt-specific information including receipt date, receipt number, and payment method for complete transaction tracking.
- Itemized product/service table: A structured table with four columns (Description, QTY, Unit Cost, Amount) and pre-formatted rows, enabling detailed line-by-line documentation of all products or services included in the transaction with automatic amount calculations.
- Automated financial calculation fields: Built-in footer section featuring subtotal, adjustable tax rate percentage field, calculated tax amount, and total amount due, providing clear and accurate financial summaries that automatically compute based on your line item entries.
- Professional notes and acknowledgment area: Customizable notes section for adding payment terms, warranties, return policies, or special instructions, complemented by a “Thank you for the payment!” message to maintain positive customer relations and provide necessary transaction details.
Adjust the template by adding or removing columns to match your specific business requirements.
Click any of the links below to download a blank email receipt template in the format that suits you best:
How to Use Our Email Receipt Template
1. Access this email receipt template in Excel, Word, or PDF formats, or customize it in Google Sheets or Docs.
2. Enter your company name, email, address, phone number, and upload your logo at the top of the template.
3. Complete the “Bill To” section with your customer’s information, along with the receipt date, receipt number, and payment method.
4. Enter each item provided, including quantity and price. The template will automatically calculate the line totals for you.
5. Input the applicable tax rate, and the template will automatically calculate the subtotal, tax amount, and total amount due.
6. Use the Notes section for any additional information or special instructions related to the receipt.
