Moving brings enough stress without having to worry about losing track of your belongings. Most people find themselves scrambling to remember what’s packed in which box or whether that essential item actually made it to the new place.
A simple moving inventory can save you from these headaches and help you stay on top of everything during what’s already a busy time.
Our free spreadsheet template is compatible with Google Sheets, Excel, or as a printable PDF, allowing you to use the format that works best for you.
It’s straightforward to fill out and is designed to keep your move organized without adding extra complexity to your day.
What Is a Moving Inventory Spreadsheet?
A moving inventory spreadsheet is a detailed document that lists all of your belongings when relocating from one home to another.
Most people find it useful not just for staying organized, but also for dealing with insurance companies if something gets broken or goes missing along the way.
Download Spreadsheet Daddy’s Free Moving Inventory Management Spreadsheet
Our moving inventory template helps you keep track of all your belongings during a move, with spaces to record item details, packing information, and the location of everything throughout the process.
You can also modify the template to suit your needs by adding or removing columns as needed, based on your specific situation.
The template serves as your complete moving checklist, guiding you from the initial packing stage all the way through to confirming everything arrives safely at your new home.
What’s included
- Complete item tracking system: Captures all essential details for each item, including codes, names, categories, quantities, condition notes, and measurements. This provides a clear record of everything being moved, ensuring that nothing gets overlooked or misplaced during the process.
- Organized packing and handling guidance: Includes box numbers, fragility markers, and space for special instructions so everyone knows how to handle each item correctly. This helps prevent damage and keeps things organized from packing through delivery.
- Location and movement monitoring: Tracks where items start, where they’re going, how they’re being transported, and who’s responsible for them at each step. This lets you see exactly where everything is throughout the move and ensures accountability.
- Built-in quality control features: Has sections for who prepared and reviewed the inventory, estimated values for insurance purposes, packing dates, and delivery confirmations. This creates a paper trail and helps ensure nothing gets missed during handoffs.
- Professional setup with flexibility: Includes header space for company information and a notes area for any special requirements or comments specific to each move. This makes it suitable for both professional moving companies and personal moves while allowing customization for different situations.
How to Use Our Moving Inventory Spreadsheet Template
1. Customize this moving checklist template by making your own copy in Google Sheets or downloading it in Excel or PDF versions.
2. Complete your organization’s name and location details, add inventory specialist information, and specify the completion date. Enter the manager’s name and inspection date, capturing additional information in the Notes section.
3. Complete the Item Details section by documenting all essential product identification and specification information:
- Item Code: Enter the unique identifier or SKU assigned to track this specific inventory item.
- Item Name: Record the complete product name or description as it appears in your catalog.
- Category: Specify the product classification or department grouping for organizational purposes (furniture, electronics, kitchenware, books & media, etc.).
- Quantity: Include the exact number of units being moved or transferred.
- Condition: Document the current state of the item (new, good, broken, poor, etc.).
- Dimensions: Add the physical measurements (length × width × height) and weight specifications.
4. Fill in the Packing & Handling section by recording all protective packaging and care requirements:
- Box Number: Enter the sequential container identifier for tracking multiple packages in the shipment.
- Fragility: Specify the handling classification level (fragile, very fragile, durable, sensitive, etc.).
- Special Instructions: Include any specific packing methods, orientation requirements, or handling precautions.
5. Complete the Location Tracking section by documenting all origin and destination information:
- Current Location: Record the present warehouse, storage area, or facility where the item is located.
- Destination Location: Specify the target facility, department, or delivery address to which the transfer will be made.
6. Fill out the Transport & Inventory Management section by establishing accountability and logistics details:
- Transport Method: Select the shipping carrier, delivery service, or internal transfer method being used.
- Responsible Person: Enter the name and contact information of the individual overseeing this inventory move.
- Status: Update the current progress stage (not packed, packed, delivered, unpacked, etc.).
7. Complete the Optional Sections by adding supplementary tracking and verification information:
- Estimated Value: Include the monetary worth of the inventory for insurance and accounting purposes.
- Date Packed: Record when the item was prepared and sealed for transport.
- Checked Off Upon Delivery: Check the box to confirm delivery has been made.
8. Use the Notes field to document extra details that apply to your moving items.
