Your wedding guest list serves as the foundation for your entire event. It connects to every significant decision you’ll make throughout your planning process, from logistics to overall coordination.
Managing this information effectively can make a significant difference in how smoothly your planning goes.
We’ve created a free template available in Google Sheets, Excel, and PDF formats to help you organize and track your guest list in one centralized location.
Download the format that works best for your workflow and get started.
What Is a Wedding Guest List Spreadsheet?
A wedding guest list spreadsheet is a digital organizer where you keep track of all your guests.
It helps you stay on top of things so you don’t accidentally invite someone twice or forget to follow up with people who haven’t responded yet.
Download Spreadsheet Daddy’s Free Wedding Guest List Spreadsheet
Our Wedding Guest List Template helps you organize and track all the essential information for your wedding guests in one convenient place.
You can customize the template to fit your specific needs by adding or removing columns, whether you want to include additional notes, dietary restrictions, plus-one information, or any other details that matter for your celebration.
What’s included
- Guest information monitoring: Track all your guest details, including Full Name, Phone Number, and Email Address in one place, making it simple to reach out to invitees whenever you need to during the planning process.
- Invitation and RSVP tracking: Keep tabs on which guests have received invitations and their response status with dedicated columns for Invitation Sent and RSVP Status, so you always know who has confirmed and who still needs a reminder.
- Guest preferences and seating management: Record each guest’s Meal Preference and Seating Assignment to handle dietary needs and plan out your table arrangements ahead of time.
- Event header information: Store your Wedding Date, Venue Name, and Location, and any additional Notes at the top of the template to keep all your key event details front and center.
- Organized spreadsheet layout: A straightforward column structure with clearly labeled fields and rows that lets you easily add guests, sort information, filter by status, and manage your complete guest list from start to finish.
How to Use Our Wedding Guest List Spreadsheet Template
1. Start customizing your wedding guest list by downloading the template as Excel, exporting to PDF, or setting up in Google Sheets.
2. Enter your wedding date and specify the venue name along with its location, then use the Notes section to document any relevant details.
3. Complete the Guest Information section by entering all essential attendee details:
- Full Name: Enter the complete name of the guest for accurate record-keeping and place card preparation.
- Phone Number: Record the guest’s contact number for event coordination and last-minute communication.
- Email: Document the guest’s email address for sending invitations, updates, and event details.
- Address: Include the guest’s mailing address for physical invitation delivery and thank-you cards.
4. Document invitation management in the Invitation Tracking section for comprehensive event oversight:
- Guest of: Specify if the bride, groom, or both invite the guest.
- Invitation Sent: Record if the invitation was sent (Yes/No).
- RSVP Status: Track the guest’s response status (Attending, Not Attending, Pending, No Response, etc.).
5. Track preferences and logistics in the Guest Details section for seamless event execution:
- Meal Preference: Document dietary restrictions, allergies, and meal selection (vegetarian, vegan, gluten-free, or standard menu choice).
- Seating Assignment: Record the assigned table number and seat position for optimal guest experience and networking.
6. Use the Notes space to record any additional relevant information about the guest.
